An Account of the Tamil Nadu State Archives in Chennai: Searching, Finding & Adapting
By Kunal Mathur, PhD candidate, University of Liverpool , K.Mathur2@liverpool.ac.uk
In July 2025, I did fieldwork for a PhD in Architectural History at the Tamil Nadu State Archives in Chennai (previously known as Madras), India. I spent the whole month at the archive asking for and receiving documents. I came prepared with research on the archive and its documents, and with the added advantages of being Indian and having friends living in the city, I felt fairly confident. Having visited the archives at the British Library and the Wellcome Library in London, navigating archives were now familiar to me, or so I thought. My experience at the Tamil Nadu State Archives was anything but familiar. My preparations did help to an extent but for the most part, I had to figure things out for myself.
This article talks about the many hurdles I faced and how I overcame them. More often than not, I did not manage to overcome these hurdles and had to compromise or find alternate approaches.
My research follows the Madras General Hospital during a period of British rule in the country (1772-1862). All the documents I discuss will be restricted by the timeline stated but some of the hurdles I faced will apply to most students and academics. My hope is that my experiences at the Tamil Nadu State Archive will ultimately help others navigate the archives more productively.
Context
The Tamil Nadu State Archives, originally called the Madras Record Office, started in 1909. It houses government documents of the state and is a repository for historic documents of South India from the 17th century.

The archive building is an impressive heritage structure constructed in the Indo-Saracenic style of architecture. During my visit in July 2025, restoration and renovation work was ongoing mainly in the interior spaces. The restoration of the facade had already been completed by then, only the scaffolding remained for the next few days of my visit.

The Tamil Nadu Archives Library remains a separate building somewhat behind the archive itself. Accessing the library was especially tricky, as you had to go through the archive to get to the library building. Newcomers to the archive could easily miss spotting or even realising that a library exists there. On the recommendation of the archivists, I visited the library first, as it contained indexes and guides to help navigate archival records. These indexes were unfortunately almost completely outdated. Additionally, the library kept completed dissertations, rare publications, old books, and journals for students to skim for references and clues to the archival documents. While I did not find any reference that benefitted my research, the dissertations covered many topics pertaining to the state and country and should not be skipped.
As mentioned earlier, my research follows the architectural history of the Madras General Hospital (1772-1862) as it grew and adapted to the city. Hence, I will be discussing my experience navigating the collection, Records of the East India company from 1670 to 1857. This collection, referred to as stacks, is one of the nine collections available at the archive. I will not delve too deeply into the subcollections as I did not manage to look at all of them.
Finding the Documents
On entry, students and academics are led to the Research Reading Room where they must find documentation. They are directed to one of two desktop computers that have the necessary indexes of each collection.



The Desktop computers include a collection called ‘Press List’ (a great place to start) that serves as a variation of indexes for the collection on the East India Trading Company. The Press List is an invaluable source of information as it provides single sentence summaries or more of each communication, covering the period from 1750-1805. Discussions over a long period of time can be ascertained with reasonable detail through the Press List, serving as a source of information while being an index for other subcollections.
The Press List also serves as an index directing a researcher to a particular subcollection where details can be found. The subcollections for my research come under the Public and Military departments (for eg. Military Consultations or Public Consultations). A special serial/volume number is allotted to each document of the subcollections that can be retrieved from the S7 Catalogue (on the basis of the date). The documents cover a period of a few months to a year (varying as per collection and time period).


The Press List only covers the period up till 1805, leaving a large gap between 1806-1862. Some records of this later period are available through other indexes like the Public Works Department, Public department and the Military department, but they are too extensive to go through. The best way to find documents for this period would be to find dates through one’s own secondary research. The S7 Catalogue provides the necessary serial/volume number based on the date. For the documents after 1858, indexes like the Public Works Department, Public department and the Military department can be used to pinpoint the years and serial/volume number without the need for a catalogue.
After finding the date ranges and specific serial/volume numbers of documents, you will be allowed to submit a total of 10 document request per day. These requests are to be written down on a form and given to the archivists.
Challenges faced and Solutions Suggested
The archivists have difficulty in communicating in English, leading to miscommunications. Their common tongue, Tamil, is a regional language that is not known in most parts of India. The official language of the country, Hindi, is also not known to them, making it difficult for other Indians to communicate with them too. This poses a bigger problem in the initial phases when a researcher is trying to understand and navigate the archival collections. The best way to cope with this issue is to ask help from Tamil students in the research reading room. They can effectively translate for you, since most of them are fluent in English.
The archivists have difficulty reading English too, often leading to the procurement of the wrong archival documents. They misread words but understand numbers. Writing clearly and in bold letters is a good way of dealing with the problem. Moreover, writing the dates in a numerical format (dd-mm-yy) removes any chance of misreading the dates.
Many of the documents are missing and cannot be retrieved. Public and Military documents between 1858-1947 have not been maintained or preserved. Most of them are not available. From my experience, even the documents that are found have missing drawings and sketches. The documents before 1858 are undergoing the process of preservation. Documents of the Public Department are mostly available, but the military ones are not all available.
In my experience, more than half of the documents requested are not found. The best course of action is to search other subcollections of the public or military during the same time period. Many topics one may not find in one subcollection, maybe found in another. In my experience, abstracts, letters to England, and letters from England (subcollections) are good sources of information, as many conversations are repeated in them.
Conclusion
The Tamil Nadu State Archives has a variety of documents, maps, letters, manuscripts and books worth exploring. The building itself is impressive, especially when compared to other archival buildings in India. Staff members and archivists are welcoming and helpful, making daily visits to the archives more enjoyable and worthwhile. Overcoming the communication barrier with the staff and archivists can be seen as a constant hinderance and a major drawback of the archive, but it can be overcome over time.
The real issue at the archive is the availability and condition of the archival documents. Working around this issue takes time and patience. An explanation for a missing document varies from one staff member to the other and can often be frustrating. Finding solutions to these problems takes a significant amount of time, as it usually involves looking at other indexes and subcollections. Ascertaining substitute documents in other subcollections requires logical reasoning and significant background knowledge on the time period and functioning government. While finding information at the Tamil Nadu State Archive does seem like solving a puzzle, researchers like me do end up finding enough material.
























































































